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GRADUATE CATALOG PREPARATION

All changes to the upcoming 2008-2009 online graduate catalog and/or the 2008-2010 paper graduate catalog must be done using the new systems. However, the process of editing the current list of graduate faculty remains the same, for more information on editing the current list of graduate faculty click here  

GRADUATE CATALOG CHANGE REQUEST SYSTEM for text changes.

GRADUATE COURSE INVENTORY CHANGE REQUEST SYSTEM for adds, changes, and deletion requests for courses.

Deadline: Change requests for the 2008-2009 Graduate Catalog, including the course inventory is April 14, 2008. All requested changes to the graduate catalog and course inventory must be submitted and approved using these systems. Please contact your college or school's representative in order to determine submission procedures.

The Graduate Catalog Change Request System and the Graduate Course Inventory Change Request System can be found by logging into the Office of Research Profile System at Profile System Login Page and click on the Graduate Curriculum tab. Alternatively, you can also click on Curriculum System Login Page to directly login to the system.

Please use your NetID and Password to Login to the Profile System.

NOTE: You will need to submit separate access requests for each of the two systems.

USEFUL LINKS

USING THE GRADUATE CATALOG CHANGE REQUEST SYSTEM

The process of editing your text and submitting changes to the Graduate School is very similar to the one we followed in the last biennial revision of the Catalog (Fall 2006). The following outlines the current procedure.

Editing text in your Catalog entry:

  • The user will have to login to the Profile system and click on the Curriculum tab. Click on the link to "Start a New Graduate Catalog Text Change Request" and fill out the necessary changes to be displayed on the proposed catalog.

  • Upon your submission the system will route the change request to the necessary personnel for approval. Once approved, the changes will be reflected in the catalog once  and only after the necessary approval will the changes be reflected in the catalog.

USING THE GRADUATE COURSE INVENTORY CHANGE REQUEST SYSTEM

The Course Inventory lists all courses that your program is authorized to offer. If a course does not appear in the Inventory, it must be added to it before you can put it on the schedule. Any new courses to be introduced need to be submitted by filling out the Course Inventory Form online and it will need to pass all the stages of approval, before it can get into the Online Catalog.


EDITING CURRENT LIST OF GRADUATE FACULTY

It is important that your program’s list of Graduate Faculty be complete and up-to-date. The online Graduate Catalog now lists faculty by program making it easier for you to review information on your faculty. Please review your list and make any needed modifications using the following procedures.

  • Go to the listing of Graduate Faculty https://www.uta.edu/gradcatalog/faculty.php in the online Graduate Catalog.

  • Select your particular School or College from the navigational links at the top of the page and scroll down to your program’s list of faculty and verify the accuracy of the information.

  • If you must edit existing entries, add new faculty or delete persons who are no longer employed by your department proceed as follows:

    a) Open a new Word document

    b) Make sure you have activated the track changes utility found under    the Tools menu.

    c) Create three subheadings in this document:

    • Update Faculty

    • Add new Faculty

    • Delete Faculty

Update/correct faculty information: To update or correct a faculty member’s current entry, go to the Graduate Faculty listing in the online Catalog (https://www.uta.edu/gradcatalog/faculty.php), highlight the individual’s entire entry and copy it to the Word document under the “Update Faculty” heading and make the changes to the copied information (please, make sure you have tracking turned on). If a faculty member is not included on the list or should be deleted from the list, proceed as indicated below.

Add new faculty: Members of the Graduate Faculty who do not appear on the current list may be added by providing the following information under the “Add New Faculty Entry” heading in the Word document. Do not include non-members of the Graduate Faculty.

Name: (Last, First, Middle or Middle initial)
Title:
Start Date:
Degree 1:
Degree 2:
Degree 3:
Degree 4:

Degrees 1-n should be listed in order in which they were earned, starting with the bachelor’s degree or equivalent.

Delete an entry on the list: To delete a faculty member , highlight the individual’s entry in Graduate Faculty listing in the online Catalog (https://www.uta.edu/gradcatalog/faculty.php ) and copy it to the Word document under the “Delete Faculty” heading.

Save file as "[Insert your program's name]-Faculty", e.g., Linguistics-Faculty, Social Work-Faculty, etc, and email this file (with the file containing any proposed changes to the Catalog) to gradweb@uta.edu with the subject line "Catalog Changes".

 

Read this information carefully before beginning updates for the 2008-2009 Graduate Catalog. If you have questions or technical issues, please contact gradweb@uta.edu.


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